The Difference
Spend your time working on what matters.
We understand that juggling both your core business and administration tasks can be challenging, which is why our virtual assistant support in Japan is tailored to meet both your front and back-office needs. Our team is committed to providing reliable and efficient services that enable you to achieve your company objectives and goals.
Our Virtual Assistant Services
Business & Home
Our aim is to provide a personalized Virtual Assistant service, and to get to know your requirements as quickly as possible.
Listed below is some of what you can expect from your Virtual Assistants:
Administrative Support
- Scheduling
- Calendar management
- Business travel support
- Email management in English and Japanese
- Meeting arrangements
- Appointment scheduling
- Research
- Document support
- Presentation slide support
Back Office Support
- Comprehensive back office support
- Liaising with employees
- Managing data entry
- Providing HR support
- Coordinating company events
- Creating detailed reports and engaging presentations
- Managing invoicing
- Assistance with day-to-day operations
- Assistance with long-term projects
Family Support
- Research and support for nursery and school applications
- Afterschool and personal teacher research
- Hospital and medical clinic research and appointments
- Research on special needs services and support groups
- Acting as a bridge for Japanese groups and organizations
- Family travel support
- Assistance with complicated procedures at government offices in Japan.
Relocation Support
We offer complete relocation consulting and assistance to make your move to Japan as seamless as possible. We manage all aspects of your relocation and mobility needs, including:
- Finding a Home
- Finding an Office
- Arranging Temporary Accommodation
- Organizing Transportation
What Can Our Virtual Assistant Do For You?
One Hour Example
In just one hour, a virtual assistant can complete tasks that may bog you down. Let us help you streamline your workload and free up your time to focus on what matters most. Below are some examples:
Email
Writing 5-6 email communications to clients, colleagues, suppliers, etc.
Scheduling
Scheduling a couple of meetings / events and sending out invitations
Document Creation
Creating a couple of simple spreadsheets, simple documents in Word and converting to PDFs.
Social Media
4-6 Social Media Posts Searching / Reposting / Scheduling via Social Media Schedule.
Translation
300 word J-E word translation (non-technical) / 150 word E-J translation
Multilingual, Experienced, and Flexible Virtual Assistants Available Worldwide
Why Choose Us?
We care about our customers and take a personalized approach to meet their needs.
Plus, our Virtual Assistants are always available to assist via email or other means of communication.
Whether you need support from a Virtual Assistant as a business, individual or for your family, our services can be tailored to meet your specific needs.
Our Virtual Assistants possess a wide range of skills and expertise from their diverse working backgrounds, enabling them to assist you in a variety of ways.
Need More Reasons?
- Our Virtual Assistants are fluent in both English and Japanese, providing you with bilingual support in Japan and abroad.
- Our Virtual Assistants are not only seasoned professionals, but they are also experienced working mothers who understand how to balance work and family obligations.
- Our Virtual Assistants are situated globally, allowing us to accommodate your scheduling needs by providing flexible support hours.
Testimonials
Don't just take our word for it, see what others are saying
We care, we take a personalized approach to each customer, and our management team is never more than a phone call or email away.
Plans & Pricing
Select a Plan Now And
Get More Done.
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Key Features Across All Plans:
- Professional Assistance: Access to experienced and skilled virtual assistants.
- Flexible Hours: Choose the number of hours you need based on your specific tasks.
- Quality Support: High-quality service with a focus on client satisfaction.
Trial
- Hourly rate 1st month
This plan is perfect for clients who want to test our services before committing to a long-term plan. It provides flexibility and a no-commitment approach to experience the quality of our virtual assistant services.
Member Plus Plan
- +Membership Fee¥10,000/M
Ideal for clients needing ongoing support who want to lock in a lower hourly rate. The membership fee ensures priority service, and the flexible hourly rate allows you to scale as needed.
On-Demand Plan
Perfect for clients requiring assistance on an ad hoc basis, without a long-term commitment. Pay only for the time used, with no membership fees or ongoing obligations.
Actual Business Case Examples
Client A
- Company registration support
- Bank account and corporate card application
- New office research and lease agreement
- Office administration support
- Travel arrangements
- Translation and interpretation
Client B
- Bilingual clerical work
- Correspondence with overseas
- Preparation of documents
- Office administration support
- Presentation material creation support
- Liaison with foreign national staff
Client C
- Back office operations service
- CEO Secretarial work
- Support for foreign employees
- Accounting support
- HR support
- Sales admin support
Hi I'm Tomomi Kishii, owner of TK Assistant Services.
About Our Company
My top priorities are family and living authentically. After more than a decade as an executive admin for a foreign financial investment firm, I've had my fair share of exciting and difficult experiences. I married my husband, who is from a different country, and we have three beautiful children together. However, one of our children was born with a severe chromosomal disorder and we had to part ways with her, which was an incredibly trying time for us. This experience taught me the importance of being true to myself and my values, as well as the value of supporting others who prioritize their families.
As a result, I decided to become self-employed as a Virtual Assistant. My goal is to provide support to people who want to prioritize their families while running their businesses. I believe that a happy family leads to a happy life, and I am committed to supporting both your business and family needs to create a positive work environment.
My motto is "Happy Family, Happy Life." By providing high-quality virtual assistant support that caters to both business and family needs, I hope to help create a comfortable environment where everyone can be happy and productive.
We now have a team of highly qualified virtual assistants who are able to respond flexibly to the diverse needs of our clients. We provide a wide range of services, from personal support in the home, personal secretarial services for businesses, to providing back-office support for companies as part of their administration team.
Our team of virtual assistants is dedicated to becoming your trusted partner and providing support that can make your life easier and more fulfilling.
眠っているそのキャリア、また輝かせませんか?
在宅秘書募集
- 国際系ママ(在日外国人ママ・海外在中ママ etc...)
- 小さいお子さんや障がいを抱えるご家族がいて
隙間時間しかないけどちょっとでも働きたいママ - 英語が得意ママ
- 秘書経験があるママ
- とにかく在宅ワークをしてみたいママ
よくあるご質問
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外国人のお客様のご家族のサポート(例えば、保育園の申込や学童のリサーチなど日本独特でわかりづらいことのお手伝い)
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障がいを持つご家族へのサポート(施設のリサーチやコミュニティの紹介、病児保育施設の案内など)
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外国人のお客様の日常の困ったあれこれのお手伝い(例えば病院の問診票の事前記入のお手伝い、銀行口座開設のお手伝い など)
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バイリンガルサービスを必要としている起業家
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オフィスをもたないスタートアップなどの起業家
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日本とのビジネスをはじめたい海外の起業家 など
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スケジュール管理
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資料作成
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メール対応
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リサーチ業務
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ブログ・SNSの代理投稿
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出張手配や宿泊先の予約 など
- 責任感がある人
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自己管理ができる人
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機密保持を徹底できる人
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臨機応変に対応できる人
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ビジネスマナーが分かっている人
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分からない時自分で調べて解決できる人
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返信に時間をかけない人
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相手の求めていることが予測できるひと など
- パソコン
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電話
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インターネット環境
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基本的なソフトウェア
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クラウドシステム(Googledrive etc…)の知識 など