The Difference
Focus on Growth
As your business expands, are you finding that back-office tasks consume too much of your valuable time? Our virtual assistant services are designed to cover a wide range of back-office functions—not only executive assistance but also bilingual communication with overseas offices, HR, accounting, and administrative support—so that your team can fully concentrate on core business activities. With an experienced professional team, we provide a secure and efficient framework that accelerates your company’s growth and empowers you to move confidently to the next stage.
Our Virtual Assistant Services
Services
Our aim is to provide a personalized Virtual Assistant service, and to get to know your requirements as quickly as possible.
Listed below is some of what you can expect from your Virtual Assistants:
Corporate Support Services
Comprehensive back-office and international operations support for large, global, and domestic corporations.
- Drafting, translation, and review of business emails, contracts, and internal documents (English/Japanese)
- Communication support with overseas offices and international staff
- Preparation of meeting materials and presentations
- Accounting support (invoicing, payment confirmation, expense processing)
- HR & recruitment support (candidate screening, interview scheduling, offer letter assistance)
- Secretariat services for events and seminars (venue and interpreter arrangements, invitations, guest list management)
- Client and partner coordination (scheduling, inquiry handling, first-level response)
…
Entrepreneur & SME Owner Support
Tailored support for small business owners and entrepreneurs.
- Schedule management, business travel arrangements, dinner/lunch bookings
- Invoice and receipt management, accounting support, coordination with tax accountants
- Sales documents, proposals, and presentation preparation
- Social media operations and email marketing support (including translation)
- Customer relationship management (CRM data entry/updates, inquiry handling)
- Drafting of contracts, quotations, invoices in English
- Website and e-commerce updates, customer service support
- Lifestyle-related administrative support (e.g. travel arrangements, gift coordination)
…
On-Demand Support
Flexible, spot-based support whenever needed.
- Urgent translations (emails, documents, contracts)
- Last-minute meeting arrangements
- Research (market studies, competitor analysis, data summaries)
- Emergency travel, hotel, and transportation bookings
- Temporary back-office support to cover staff shortages
- English/Japanese translation and proofreading of internal and external documents
…
What Can Our Virtual Assistant Do For You?
One Hour Example
In just one hour, a virtual assistant can complete tasks that may bog you down. Let us help you streamline your workload and free up your time to focus on what matters most. Below are some examples:
Email
Writing 5-6 email communications to clients, colleagues, suppliers, etc.
Scheduling
Scheduling a couple of meetings / events and sending out invitations
Document Creation
Creating a couple of simple spreadsheets, simple documents in Word and converting to PDFs.
Social Media
4-6 Social Media Posts Searching / Reposting / Scheduling via Social Media Schedule.
Translation
300 word J-E word translation (non-technical) / 150 word E-J translation
Multilingual, Experienced, and Flexible Virtual Assistants Available Worldwide
Why Choose Us?
We care about our customers and take a personalized approach to meet their needs.
Plus, our Virtual Assistants are always available to assist via email or other means of communication.
Whether you need support from a Virtual Assistant as a business, individual or for your family, our services can be tailored to meet your specific needs.
Our Virtual Assistants possess a wide range of skills and expertise from their diverse working backgrounds, enabling them to assist you in a variety of ways.
Need More Reasons?
- Our Virtual Assistants are fluent in both English and Japanese, providing you with bilingual support in Japan and abroad.
- Our Virtual Assistants are not only seasoned professionals, but they are also experienced working mothers who understand how to balance work and family obligations.
- Our Virtual Assistants are situated globally, allowing us to accommodate your scheduling needs by providing flexible support hours.
Testimonials
Don't just take our word for it, see what others are saying
We care, we take a personalized approach to each customer, and our management team is never more than a phone call or email away.
TK Assistant Services are easy to contact and simple to work with. There is nothing to improve about their service, I’m happy with everything in general.
Their answers were very accurate and precise. Assistance was always there when needed. I don’t really know how they could improve their service. I have no complaints and no unmet needs. I probably could not survive without their help. Keep up the good work.
TK Assistant Services is very reliable, proactive, and has very good communication.
Plans & Pricing
Select a Plan Now And
Get More Done.
-
Key Features Across All Plans:
- Professional Assistance: Access to experienced and skilled virtual assistants.
- Flexible Hours: Choose the number of hours you need based on your specific tasks.
- Quality Support: High-quality service with a focus on client satisfaction.
Corporate Plan (Customizable)
- • Additional hours: from ¥4,000/hour
Features:
- o Designed for large enterprises and global corporations
- o Contract/NDA compliance, invoicing (monthly closing, next-month payment)
- o Multi-assistant team structure with backup support
- o Regular reporting and review meetings included
- o Available across multiple departments and locations
- o Dedicated contact window and account manager assigned
Subscription Plan
- •Hourly rate: from ¥4,000/hour
Features:
- o Ideal for companies or individuals with recurring needs
- o Fixed assistant assignment and priority support
- o Optional monthly reporting
Ad hoc Plan
Features:
- o Flexible, only when needed
- o Suitable for projects or urgent requests
- o Minimum usage: 2 hours (if under 2h, a minimum monthly fee of ¥10,000 applies)
Trial Plan
- • First-time only: 5 hours minimum
Features:
- o Short-term trial to experience our services
- o Perfect for testing compatibility with your dedicated assistant
Actual Business Case Examples
Case Study ①
- Centralized bilingual communication where most employees were non-Japanese
- Translation and management of contracts, internal regulations, and HR-related documents
- Accounting and labor-related back-office support
- Preparation of investor and partner reports ➡︎ Streamlined complex back-office operations, freeing executives to focus on fundraising and scaling the business
Case Study ②
- Bilingual meeting coordination and minutes preparation
- Project progress management and liaison with overseas offices
- Document preparation and translation
- Contract procedure support, research, and event coordination ➡︎ Coordinated global offices and successfully delivered Japan’s first project of its kind on schedule
Case Study ③
- Schedule management (international/domestic trips and meetings)
- Email triage, drafting, and proxy responses in English
- Travel arrangements (flights, hotels, ground transport)
- Task management and follow-up
- Expense Management ➡︎ Consolidated over 100 tasks per month, enabling the CEO to focus fully on decision-making
Hi I'm Tomomi Kishii, owner of TK Assistant Services.
About Our Company
My top priorities are family and living authentically. After more than a decade as an executive admin for a foreign financial investment firm, I've had my fair share of exciting and difficult experiences. I married my husband, who is from a different country, and we have three beautiful children together. However, one of our children was born with a severe chromosomal disorder and we had to part ways with her, which was an incredibly trying time for us. This experience taught me the importance of being true to myself and my values, as well as the value of supporting others who prioritize their families.
As a result, I decided to become self-employed as a Virtual Assistant. My goal is to provide support to people who want to prioritize their families while running their businesses. I believe that a happy family leads to a happy life, and I am committed to supporting both your business and family needs to create a positive work environment.
My motto is "Happy Family, Happy Life." By providing high-quality virtual assistant support that caters to both business and family needs, I hope to help create a comfortable environment where everyone can be happy and productive.
We now have a team of highly qualified virtual assistants who are able to respond flexibly to the diverse needs of our clients. We provide a wide range of services, from personal support in the home, personal secretarial services for businesses, to providing back-office support for companies as part of their administration team.
Our team of virtual assistants is dedicated to becoming your trusted partner and providing support that can make your life easier and more fulfilling.
眠っているそのキャリア、また輝かせませんか？
在宅秘書募集
- 国際系ママ（在日外国人ママ・海外在中ママ etc...)
- 小さいお子さんや障がいを抱えるご家族がいて
隙間時間しかないけどちょっとでも働きたいママ - 英語が得意ママ
- 秘書経験があるママ
- とにかく在宅ワークをしてみたいママ
よくあるご質問
-
外国人のお客様のご家族のサポート（例えば、保育園の申込や学童のリサーチなど日本独特でわかりづらいことのお手伝い）
-
障がいを持つご家族へのサポート（施設のリサーチやコミュニティの紹介、病児保育施設の案内など）
-
外国人のお客様の日常の困ったあれこれのお手伝い（例えば病院の問診票の事前記入のお手伝い、銀行口座開設のお手伝い など）
-
バイリンガルサービスを必要としている起業家
-
オフィスをもたないスタートアップなどの起業家
-
日本とのビジネスをはじめたい海外の起業家 など
-
スケジュール管理
-
資料作成
-
メール対応
-
リサーチ業務
-
ブログ・SNSの代理投稿
-
出張手配や宿泊先の予約 など
- 責任感がある人
-
自己管理ができる人
-
機密保持を徹底できる人
-
臨機応変に対応できる人
-
ビジネスマナーが分かっている人
-
分からない時自分で調べて解決できる人
-
返信に時間をかけない人
-
相手の求めていることが予測できるひと など
- パソコン
-
電話
-
インターネット環境
-
基本的なソフトウェア
-
クラウドシステム(Googledrive etc…)の知識 など